Your Guide to the Entry Process
1 - Please complete the online form “Secure my Space” with your basic information and make the reserve payment of €500 (per overall booking). Full T&C’s are here
2 - We’ll then be in touch to discuss additional extras, such as extending your hotel nights, single occupancy or if a non-swimming partner will be joining you. We know it’s a bit of a juggle working out flights, timings and hence you won’t know immediately all the answers. Once sorted, the balance payment is payable no later than 6 months before the event date, or within 14 days if you are booking within 6 months.
3 - You will have three forms or documents to complete for us the following payment :
Travel Form once you have your flight details. Each swimmer is required to complete a separate form if you are part of a group booking.
Swimmer Information Form - includes personal information we need to be able to manage a safe and rewarding event experience for you.
Sporting Rules and declarations - this will come via Docusign and is your declaration on health, rules and other things we hope you will agree to!
4 - Please also join our Strava Group, and social media platforms, and enjoy the webinars, coaching training plans and other preparation options we provide. We’ll give you a login to a Swimmers only area of the website where information will be kept up to date for you if you can’t keep up with the messages ;-)
5 - You will be invited to join 3 WhatsApp groups.
Broadcast (read-only) Group: ALL (and only) important information is shared here, you must follow this one especially as it gets close to, and at, the event.
Chat Group: This (optional) group is for any questions you might want to ask us, to share your own updates and start meeting your fellow competitors.
Coaching Group: This (optional) group is for questions and exchanges between swimmers and our coaching experts.
6 - About one month before your event we will share the Roadbook which will give you all the practical information you need about your arrival, hotel, logistics, what to pack, what we provide and don’t provide, an overview of the whole event, including sample (but not final) Google Earth files of the race area and details on how to connect to our iCal/GoogleCal diary to be able to see all the detailed timing at the event.
One month before the event you will also be sent the Race rules and declarations document to sign via docusign.. A copy of this can be found in the swimmer login area. Please read, digest and sign the Rules and Declarations document.
7 - About one week before your event we will share the Waterbook - digging deeper on the details of how each day will run on the water, from start line to finish line. About this time we’ll host the main Event briefing (mandatory to attend by Zoom or to watch the recording in full if the time zone doesn’t fit), giving you a chance to also answer questions. This is to reduce also the time you need to be ‘briefed’ on-site so that you can focus on the swimming and relaxing pre-event.
Any questions head to the WhatsApp group or email ultraswim333@gmail.com